How To

How to Upgrade Office 2016 to 2021

Upgrade Office 2016 to 2021

Microsoft released its state-of-the-art edition of Office 2021 on October 5, 2021. This Office 2021 is an excellent choice for your business and personal usage. Office users will mesmerize by the newest edition with these advanced features and benefits that enhance efficiency and output of work. This blog post provides information on why you need to upgrade Office 2016 to 2021 and how you can do that.

Why Do You Need to Upgrade Office 2021?

Office comes with new and upgraded features whenever it releases a new edition. Office 2021 has many exclusive features that a user can imagine. Why do you need Office 2021 solely for your business and personal usage? You will be known by reading this post.

Developed Office Suite: With the newest Office suite, you can use multiple new and updated features that are not available in Office 2016 edition. Office 2021 has many essential features that speed up your working capability and help you finish work faster than before.

Co-author Files: You can work with your colleagues on the same files at the same time. There’s no need to seat you and your team in an office; you can work from around the world synchronously. When you input something into the document, your other team member is automatically notified. 

Better Collaboration with Modern Comments: Give your valuable opinion on files and suggestions for getting better results with modern comments in Office 2021. Comment with your co-authors to solve any issues if needed. Comment anchoring and comments in the margin help you to get the best output for your work.

Visual Refresh: Visual Refresh in Office 2021 gives you advanced Start feelings and modern refreshed tabs in the ribbon. A lot of updated communication actions like monoline iconography, impartial color palette and softer window corners allow features with simple visuals.

New Functions in Excel: Many new functions in Excel generate better performance of your work. Complete your business and personal work smoothly with the Let, XMATCH and XLOOKUP functions of Office 2021 that guide you to quicker calculations and other Excel works of your demand.

What are the Features and Benefits of Office 2021?

If you are still using Office 2016 edition then you have been deprived of many modern features. If you read this post from the beginning, you already know how many new features you can’t use on your older Office suite. Here we include some features and benefits of Office 2021 that force you to think. Why haven’t you taken this edition yet? Have a look:

Updated Draw Tab: Office 2021 has an updated draw tab that beautifies your documents in Word, Excel, and PowerPoint on Office. This draw tab has various functions like Word Action Pen, Lasso, Point Eraser, Recent Pen Colors and more.

Performance Improvements: With the upgraded Office 2021, you can utilize Word, Excel, PowerPoint and Outlook apps to gear up your performance. Get quicker calculations and improved results from usual functions, such as SUMIF, COUNTIF, and more. 

Record Slide Show Improvement: You can record whatever you want to record that improves your slide show, such as capturing voice, ink gestures and video presence. When your recording is complete, use it like other presentations. You can play it for your audience and save it as a video file.

Ink Replay: Ink replay helps you to draw objects on the PowerPoint application and find that drawing on the screen immediately. With ink replay, adjust animations, timing fast or slow as you wish. Draw your desirable shapes easily with ink replay in no time.

Sheet Views: The sheet view assists you in getting better productivity from your teammates. Work with several team members on a single document and not disturb anyone during working on the same files. Using this feature, you can take collaborative work to the next level. Create, delete and switch the sheet views features within the application to make your work easier.

Decrease Eye-strain: Long hours working in front of a computer can stress your eyes that can be more detrimental to your eyes. The Office 2021 version has a dark mode feature that can mitigate eye strain and adjust your eyes with screen sensitivity. This dark mode could be a blessing for long-time computer users.

Comparison Between Office 2016 vs Office 2021

We have already discussed Office 2021, but at this point, we demonstrate a comparison of the features of Office 2016 and 2021. Take a look:

Features Office 2021 Office 2016
Co-author Documents Yes No
Better Collaboration with modern comments Yes No
Know Who’s in your document Yes No
Visual Refresh Yes No
LET Function Yes No
XMATCH Function Yes No
Sheet Views Yes No
Inking is where it’s at Yes No
Visualize you data with new charts Yes No
Easily link Tasks Yes No
Task Progress at a glance Yes No
Kick-start your diagrams Yes No
Bring ideas to life Yes No
Find with Microsoft Search Yes No
Break the language barrier Yes No

System Compatibility to Using Office 2021

To download or upgrade Office 2021 on your computer, make sure you have the compatible system requirements. Take a glance at what the minimum requirements for Office 2021 are:

  • Operating System: Windows 11, 10
  • Processor: 1 GHz or more
  • RAM: 2 GB or more
  • Storage: 4 GB space or more
  • Graphics: DirectX 10 or higher
  • Display: 1200 x 800 or higher
  • Other Requirements: Internet connection and a Microsoft account

How to Upgrade Office 2016 to 2021?

In two ways you can upgrade your Office suite 2016 to 2021. Here we provide you with both ways:

Step 1: Uninstall Old Office Suites

If you are using Office 2016 version, sign out of that Account and follow these instructions:

  • Enter your Office suite; go to the Account, then Sign Out from Office 2016 edition. Office > File > Account > Sign Out.
  • Press Win+I to enter Windows Settings.
  • Tap Apps > Apps & Features, then uninstall Office 2016 by following Windows instructions.
  • After completing this process, you can download Office 2021 from official Microsoft or at a budget-friendly rate from; as it is a Microsoft licensed reseller.
  • After downloading, Click Right on the ISO file and select Mount. Select the Open option from the pop-up window.
  • Recheck and install the file, and it needs some time to complete.
  • After installation, input the Product Key you purchase and get the latest Office suite.

Step 2: Upgrade Office Suite

If you have a valid product key, follow simple steps to upgrade your Office suite. We provide here the guideline that will help you to upgrade Office:

  • Open any of your existing Office applications like Word or Excel.
  • Go to the Account Option and Click Change License to see the new window.
  • Input the Product License Key and click Activate.
  • Your Office will be activated, and you can enjoy Office 2021 with its advanced features.


This blog post would be help you to guide how to upgrade Office 2016 to 2021. We include Office 2021 new features and benefits, why you need Office 2021, a Comparison of Office 2016 vs 2021, and download instruction for office 2021. We have also discussed both steps of upgrading the Office suite, which will be handy for a new user. Hopefully, in this article would be solve your problem about Office upgradation. Have a great day.

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